Tools and guides to run your restaurant better - starting today.
Every resource here is practical and immediately applicable. We believe that if you use these tools and they work, you will come back for more.
Templates · Finances & Profitability
Delivery Channel Profitability Calculator – Is your delivery actually making you money?
Calculate the real margin of each delivery platform after commissions, packaging and COGS.
Delivery looks like revenue. But after delivery partner takes 26%–28% and you add packaging and food cost, what's left? This calculator shows you the real margin per channel - so you can decide where to invest your energy and where to renegotiate.
What's Included:
→ Channel comparison: dining room vs Delivery Partner vs direct
→ Inputs: sales, orders, COGS%, commission % per platform
→ Output: gross margin per channel, margin per order, breakeven orders
→ Pre-filled with real benchmark commissions (Spain/Mexico)
P&L Template – Know exactly what your restaurant earns and where the money goes
A ready-to-fill Google Sheets P&L structured for restaurants - no accounting knowledge needed.
Most restaurant owners know they need a P&L but don't know where to start. This template gives you the structure - you just fill in your numbers. It covers: total sales by channel (dining room, delivery, take-away), cost of goods sold, labour, rent, and all fixed costs. The result: your net result and EBITDA margin, calculated automatically.
What's Included:
→ P&L structured for restaurants - pre-filled with the right categories
→ Automatic calculations: COGS%, Labour%, net margin
→ Benchmarks included: what a healthy restaurant looks like by metric
Recipe Cost Card (Escandallo) Template – Know the real cost of every dish
Calculate the true cost per portion of any dish - ingredients, grammes, waste and margin.
Not knowing which dishes make you money and which cost you money is one of the most common - and most expensive - blind spots in restaurant management. This template calculates the real cost per portion for any dish, accounting for ingredient prices, exact grammes, and waste percentage.
What's Included:
→ Ingredient list with unit price and grammes per portion
→ Automatic waste % adjustment
→ Cost per portion and COGS% calculated automatically
→ Benchmark column: green if healthy, red if above threshold
→ Pre-filled example with a real dish to guide you
Daily Operations Checklist – Opening, Service & Close
The 32-point checklist your team can run without you - opening, service and close.
If your restaurant only functions well when you're there, it's not a business - it's a job. This checklist covers every critical point across three shifts: opening (45 minutes before service), during service, and closing. Critical tasks are flagged in red. Every item has a note explaining why it matters.
What's Included:
→ 32 tasks across 3 shifts - opening, service, closing
→ Critical points flagged (cannot be skipped)
→ Google Sheets version: tick ✓ to mark complete, row turns green
→ PDF version: printable for the team board
→ Notes column: explains the "why" behind each task
Google Business Profile Audit – 20 Points to More Visibility This Week
A 20-point audit to optimize your Google profile and get found by more customers - in 20 minutes.
Google Business is the most important free marketing tool any local restaurant has - and most restaurants use only 30% of it. This checklist takes 20 minutes and directly affects how many people find you when they search for a restaurant nearby.
What's Included:
→ 20-point audit: photos, hours, description, reviews, posts, menu
→ Each point rated: Critical / Important / Nice to have
→ Quick-fix instructions for each item - no technical knowledge needed
→ Expected impact per point (visibility, conversion, trust)
B2B Proposal Template – Sell to Companies, Gyms and Offices Near You
A ready-to-send proposal to turn nearby businesses into recurring clients - without delivery platform commissions.
B2B sales - catering for companies, gyms, offices, or events - is the highest-margin channel in restaurant delivery: no platform commission, predictable volume, and recurring orders. The problem is most restaurants don't know how to approach it. This template gives you a ready-to-send proposal in Word and PDF format.
What's Included:
→ Word template: editable with your name, menu and prices
→ Proposal structure: problem → solution → menu → pricing → next step
→ B2B pricing guide: how to calculate a corporate price that works for both sides
→ Email subject line and opening message to send with the proposal
The Monday 15-Minute Ritual – Your Weekly Restaurant Review
A structured 15-minute weekly review that gives you the 3 numbers that matter most in your restaurant.
What happened last week in your restaurant? Most owners have a feeling but not a fact. This ritual takes 15 minutes every Monday and gives you three clear numbers: what you sold, what it cost you, and one action to improve before next Monday. That's it. Do this for 4 weeks and you will know your business better than you ever have.
What's Included:
→ PDF guide: the 5-step Monday ritual, explained in plain language
→ Google Sheets tracker: one row per week, 8 columns, 4-minute fill
→ KPI guide: which 3 metrics to track and where to find them in your POS
→ 12-week version: shows trends over a quarter at a glance
Case Study: How a Multi-Brand Ghost Kitchen Reduced its COGS by 12 Points in 8 Weeks
Real results from a Madrid-based multi-brand delivery operator that went from "I don't know which dishes make money" to a full cost control system.
Situation
A multi-brand delivery operator with 3 concepts and 6 virtual kitchens had strong revenue but couldn't explain why the net result was shrinking every month. They had no recipe cost cards, no P&L by brand, and no visibility into which products were profitable.
What R&G Did
Built full recipe cost cards (escandallos) for all 30+ products across 3 brands
Identified that the beef-based dishes had a COGS of 41% - driven by a single premium ingredient priced at €51/kg
Built a P&L template segmented by brand and channel
Implemented a weekly cost review ritual with the operations team
What's Included:
→ Results (8 Weeks)
→ COGS reduced from 38% to 26% across the portfolio
→ Two underperforming products removed from the menu - ticket average increased €1.40
→ First time in 2 years the owner could see the P&L by brand in real time
